The Accounts team is composed of nine personnel including: Grants and Finance Administrator, Senior Accountant, four accountants, and four accounts assistants. Our team is majorly manned by certified accountants which gives credibility to our financial reporting.The section handles the organizational budgeting and supplementary estimates, statutory reporting, donor reporting, and organizational reporting.The Accounts section is responsible for all matters relative to financial procedure and application of the principles of sound finance as guided by the IFRS. The organizational accounts are audited by one of the international audit firms as per A-133 guidelines.

Identifying and meeting the training needs of existing staff is a spackle light from employee Development and training function which is a resource multiplier engineered by the training committee. Through training programmes, managers, supervisors and heads are bettered, which helps prevent or eliminate employee distractions. Employees don’t leave bad companies; they leave bad bosses, according to Beverly Kaye. Good managers are crucial to an effective organization but most have to learn how to be effective and it’s the role of HR.

The section together with recruitment committee hire right and strategically. Through Recruiting, HR has made an impact on Program. Hiring right means reduced turnover and increased retention thus survival and success with available funding. Employee welfare and employee relations are positive support drawn from HR, management, health and safety committee, disciplinary committee among others. The focus is to ensure a safe and health working environment for employees.

 
In conclusion, Human Resources section covers service, consultancy, executive, audit and facilitator roles focusing on define and align organizational purpose, recruiting right and talents, employee strengths, and accurate measure of success.

The Estates Department contributes to the business of the Rakai Health Science Program by ensuring the safe and efficient operation of the building, engineering systems and vital patient connected equipment. The Estate department is responsible for the continuing maintenance and repair of building fabric and services across Rakai Health Science Program and hired facilities.

It is a section that presents the program’s visual image of presence having a beautiful scenery at all blocks and well maintained compound as it ensures that the environment for patients, visitors and staff is maintained to highest standards and ensures that the buildings are fit for purpose by commissioning developments and improvements in line with the trust's health care led business objectives involving in the day to day supply of water and electricity not only on the program owned facilities but also on the program hired. The Department provides and manages all of the technical services such as engineering, building surveying and estate management and plays an integral role in the delivery of capital projects.

All the above are backed up by very professional and practical staff i.e. engineers and guest house keepers.

The department spans across two directorates which are Human Resources and Corporate Services Directorate and Planning and Development Directorate.

 
 
We have a diverse remit:
1. Development of the program’s Estates Strategies
2. Management of all new building projects
3. Refurbishment, repairs and maintenance of buildings, infrastructure (except IT and telecoms) and green spaces
4. Facilities Management for a growing number of program own and hired buildings
5. Management and allocation of buildings and spaces within the program and maintenance of all property records
6. Accommodation for program guests and students
7. Maintenance of a safe and secure physical environment for staff, students and visitors
 

We aim to achieve the commitments to environmental sustainability set down in the program's Environmental Policy and continue to play a leading role in Uganda health programs' commitment to sustainability.

The professional teams that make up the Estates department work together to develop the buildings, spaces and facilities to a quality commensurate in the program. We aim to ensure the safe, secure and environmentally sound operations and maintenance of assets, considering the human needs of the staff, visitors and students, in a cost effective manner.

We are proud to be part of the Apprenticeship Scheme and currently employ staffs who are working towards a qualification.

The Accounts team is composed of nine personnel including: Grants and Finance Administrator, Senior Accountant, four accountants, and four accounts assistants.

Our team is majorly manned by certified accountants which gives credibility to our financial reporting.

The section handles the organizational budgeting and supplementary estimates, statutory reporting, donor reporting, and organizational reporting.

The Accounts section is responsible for all matters relative to financial procedure and application of the principles of sound finance as guided by the IFRS.

The organizational accounts are audited by one of the international audit firms as per A-133 guidelines.

The section name is Procurement under Administration Department. Procurement in RHSP is the link between RHSP as an organization and the Supply market of products and services needed.

Procurement section has an ultimate responsibility to acquire/procure/purchase all requirements in the classes of supplies, services and works on behalf of RHSP. We do all the required activities of ensuring that the supplies ordered for reach in RHSP stores and finally paid for.

The section also manages RHSP's disposal exercise for all those items that have been declared for disposal.

The core objective of Procurement is to achieve value for money through a combination of whole life costs and appropriate total quality to meet the requirements of RHSP.

The section executes its activities following what we call a Procurement cycle and the activities below make up the procurement cycle;

End users raise their needs through procurement plans, which are submitted for compilation into procurement budgets. Quotes are sourced from the RHSP's approved prequalified vendors list whose product leads us to a price/bid analysis. The price analysis is then relied on to produce a budget which budget is approved by the budget committee.

With that final approval, we usually process LPOs(Local Purchase Orders) which are approved by the Program Administrator and finally sent to the chosen vendor. On delivery of the ordered for supplies, we do a verification exercise with the end users of these items and if all supplies are delivered as per the specifications, we sign off the relevant documentation and finally process payments through the Accounts section. We make a final follow up to ensure that the vendor's payment has been cleared off by the Accounts section.

We ensure that there is ultimate satisfaction for end users(customers) and the suppliers for the good of our work.

The section is made up of two staff on board who are all Procurement officers that is, Siraje Mbuga and Ruth Nattembo. The section head in an Acting Capacity is Siraje Mbuga as the Procurement Manager.

Procurement section reports to the Program Administrator as the Departmental head and ensures that its activities are aligned towards meeting the overall organizational goals and objectives.

Our Location

The RHSP is located at the Uganda Virus Research Institute of the Ministry of Health in Entebbe (~15 minutes from Entebbe International airport) and in Kalisizo, Rakai District (about 2.30 hours from Kampala, the capital city of Uganda) where the Program has extensive field operations.

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